Want to save time and avoid queues at government offices? Discover which procedures with the digital certificate you can do online — safely and efficiently.
What Is the Digital Certificate and What Is It Used For?
The digital certificate is an official electronic credential issued by a certifying authority that allows you to identify yourself online before public administrations with full legal validity — just like showing your ID in person.
In Spain, the most commonly used certificate is issued by the Fábrica Nacional de Moneda y Timbre (FNMT), although others like the DNIe or Cl@ve system are also valid depending on the procedure.
With a digital certificate, you can:
- Digitally sign documents
- Submit tax returns
- Access employment and health records
- Apply for public benefits or certificates
- Receive official notifications online
Most Common Procedures with the Digital Certificate in Spain
Tax-Related Procedures
- Income Tax Return (Renta): Access, edit, and submit your 2024–2025 tax return online via Renta WEB.
- Tax Certificates: Instantly download IRPF, VAT or corporate tax certificates — useful for loan applications or public grants.
- Installments and Deferrals: Manage payment plans for outstanding debts with the Spanish Tax Agency directly through their online portal.
Social Security and Employment
- Work History Report (Vida Laboral): Get an up-to-date record of your employment history in seconds.
- Contribution Reports: Check your social security contributions for retirement or unemployment claims.
- Pension Simulator: Estimate your future pension based on current contributions — a must for freelancers.
Ministry of Justice Procedures
- Criminal Record Certificate
- Sex Offender Registry Certificate
These are essential for certain jobs or public sector applications and are fully available online.
Regional and Local Procedures with the Digital Certificate
City Councils and Autonomous Communities
- Proof of Address (Empadronamiento): Obtain or renew your registration certificate — essential for schooling, public aid or residency updates.
- Health Card & European Health Insurance Card: Apply for or renew your health coverage from your regional health portal.
- Urban Planning & Permits: Request construction licenses or access low-emission zones (such as in Madrid or Barcelona).
- Inheritance and Gift Tax: Each region has its own digital platform where this tax can be filed electronically.
How to Get a Digital Certificate in Spain
Option 1: In-Person Verification
- Install software from the FNMT website.
- Submit the online application and receive a request code by email.
- Verify your identity at a Tax Office or Town Hall.
- Download the certificate from the same computer used to request it.
Option 2: Video Verification (Remote)
- Download the FNMT app and apply through your mobile.
- Record a short video following instructions.
- Pay €2.99 + VAT for processing.
- Receive and download your certificate once validated.
Option 3: Using Your DNIe
- Install required software and use a compatible smartcard reader.
- Apply using your e-ID and download your certificate shortly after.
For official links and downloads, visit the FNMT Electronic Headquarters.
Advantages of Using the Digital Certificate
- Access government services 24/7
- Save time and avoid in-person appointments
- Legally sign and submit documents
- Reduced paper use = more sustainable
- Manage procedures independently and securely
FAQs: Procedures with the Digital Certificate
Can I use the certificate on my phone?
Yes. You can install it on Android or iOS devices, or use the Cl@ve PIN app for identification.
Is it mandatory for all procedures?
Not all — some can be done via Cl@ve, SMS, or without signature. But the certificate is the most complete and secure option.
Is it free?
Yes. The FNMT certificate is free if you verify in person. The video ID option costs €2.99 + VAT.
Take Control of Your Administrative Tasks
With so many procedures with the digital certificate available online, managing your legal, fiscal, and social documents in Spain has never been easier. Whether you’re a resident, freelancer, or new arrival, having an updated digital certificate is essential in today’s paperless administration.At Entre Trámites, we help individuals and expats obtain their digital certificate and manage all kinds of online procedures — tax, residency, employment, or social security.
You can also contact us directly through this contact Form for us to call you, or if you prefer, you can schedule a free consultation or write to us on WhatsApp.
