Incorporation of Freight Transportation Companies
Conquer the road: Create your own freight transportation company in Spain
- Get the necessary certificates and file them with the Mercantile Registry.
- Licenses, labor, and safety regulations to ensure legal operations.
- Discover the taxes you must declare with dates and forms.
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How are freight transportation companies incorporated in Spain?
Here we bring you the step-by-step process of everything to do for the incorporation of Spanish freight transportation companies.
Obtaining Legal Documents and Certifications:
To incorporate a Limited Company (SL), you must first obtain the Certificate of Company Name from the Central Mercantile Registry. Then, the Bylaws are drafted, detailing key aspects such as the share capital. You must open a bank account for the deposit of the share capital and to obtain the Bank Certificate.
Financial Aspects and Limited Liability:
The Share Capital is defined, not only to support the limited liability of the company, but also to guarantee financial sufficiency to cover the initial operations, including the Licenses of Public Transport of Goods. This ensures an efficient and legal incorporation of a Limited Company in Spain, backed by full legal documentation and the necessary licenses to operate.
Coordination with the notary's office:
To incorporate a freight transportation company in Spain with several partners, coordination with the Notary Office is required to sign the articles of incorporation, including documents such as bylaws, negative certification of the name, bank certification of the deposit of the share capital, and identification documents. The deed of incorporation must also be filed with the Mercantile Registry, with a cost of €100.
Tax, Digital and Licensing procedures:
You must register in the Tax on Economic Activities (IAE) with the Tax Agency, detailing the business activity. Digital Certificates are obtained for legal entities and individuals. You must obtain the Necessary Licenses and Authorizations, to obtain the Public Freight Transportation License, evaluated according to financial capacity and minimum fleet requirements.
Additional information to take into account:
- Obtain the Public Freight Transportation License known in spanish as "Licencia de Transporte Público de Mercancías", according to financial capacity and minimum fleet requirements. Also comply with minimum fleet requirements and mandatory documentation such as insurance.
- Appropriate management of social contributions for employees in the transportation sector. Consider wages, bonuses, and benefits. Contributions finance Social Security and other employee benefits.
- Occupational safety is crucial, considering the work environment involved in the transport of goods by road. Train drivers in road safety and provide adequate protective equipment. It is essential to comply with driving and rest hour limits.
- Understand and comply with current transport regulations to ensure the safety and legality of operations. In addition, there are specific aids at the regional or national level for the renewal of fleets with environmentally-friendly vehicles.
- The tax regime could be the general regime, but smaller companies could choose the simplified regime or modules.
What taxes do Freight Transport Companies have to declare?
- Corportate Tax: This tax must be filed annually, recording and calculating income and expenses to determine the taxable base. This is crucial for applying deductions and exemptions for investments in efficient vehicles. It is used Form 200, and the deadline is July 25 of the year following the fiscal year.
- Value Added Tax (VAT): The transport of goods is subject to different VAT rates, which may vary according to the type of transport (national or international), its structure, and its turnover. The Form 303 (quaterly) or Form 390 (annual). The deadline for 303 is April 20, July, October, and January. For the 390, it is January 30. Awareness of applicable VAT exemptions, such as those relating to the transportation of goods outside the European Union, is essential to avoid invoicing errors.
- Tax on Economic Activities (IAE): The corresponding headings in the IAE (IAE) could be the Heading 722 (Transportation of goods by road) and the Heading 721.3 (Road passenger transportation).
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Company Incorporation
We help you set up your company-
Incorporation of a Limited Company (SL)
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Company Name Certificate
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Bank certificate of deposit of the capital stock
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Bylaws of the Limited Company
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Coordination with the Notary
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Registration of IAE with the Tax Agency (AEAT)
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Digital Certificates of legal and natural persons.
Monthly Consulting for SMEs
Basic
Perfect if you are starting-
Register up to 30 invoices (total, of income and expenses).
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Registration as a corporate self-employed ("autónomo societario")
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Census registration / deregistration.
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Filing of all your SME's taxes**
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Personal account manager with unlimited advice.
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Management of your notifications.
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Online follow-up.
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We will take care of transferring and reviewing the information from your old accountant.
Gold
Perfect for the most active-
Register up to 60 invoices (total, of income and expenses).
-
Registration as a corporate self-employed ("autónomo societario")
-
Census registration / deregistration.
-
Filing of all your SME's taxes**
-
Personal account manager with unlimited advice.
-
Management of your notifications.
-
Online follow-up.
-
We will take care of transferring and reviewing the information from your old accountant.
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FAQ
General Info
Record expenses and revenues in detail, highlighting aspects such as fuel, maintenance, and tolls. Accounting should reflect operational efficiency.
Yes, companies can benefit from deductions for vehicle depreciation and for investments in efficient vehicles.
You can read more information on efficient vehicles right here.
Payroll must consider driving and rest time regulations. Work safety involves road safety training and providing appropriate protective equipment.
Process
Included services:
- Incorporation of a Limited Company (SL), must provide a share capital of 3,000 euros.
- Obtaining the Certificate of Company Name in the Central Mercantile Registry.
- Coordination for obtaining the Bank Certificate of deposit of the share capital.
- Preparation and revision of the Bylaws of the Limited Company.
- Coordination with the notary’s office for the preparation of the deed of incorporation (notary fees are NOT included in our fees. They may vary depending on the city)
- IAT declaration to the Tax Agency (AEAT).
- Registration of the deed of incorporation in the Commercial Registry (registration fee NOT included – 100 € + VAT).
- Procedures for obtaining the Digital Certificate of Legal Person.
Services not included: Notary fees, registration in the Mercantile Registry. Apostilles and/or sworn translations are not included if necessary.
Within a maximum period of one working day we will contact you to indicate the documentation or data we need to provide the service.
The advisor or lawyer assigned to you will contact you directly to start the management process.
Payment
The prices you see in our price section are the final prices (+ 21% VAT to be applied).
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Yes, you can request the cancellation of the service as long as your agent has NOT started to process your documentation to initiate the procedure. The money will be refunded to your card in less than 14 days.
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