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Calculator of VAT for
Self-Employed Workers

Want to keep track of your quarterly taxes? Just enter your total income and expenses to quickly find out the total amount of input and output VAT.

  • Enter the total amount you have invoiced to your customers (excluding VAT and personal income tax).
    • How much are your total expenses excluding VAT and personal income tax?
  • Payment of rent, bills for services, purchase of materials or equipment for your economic activity, etc.
  • Home repairs, transportation, hotels, cultural or sporting events, purchase of antiques or works of art, etc.
  • Basic necessities, books, subscriptions to newspapers or magazines, medicines, equipment/prosthetics for disabled persons, etc.

Calculate here the quarterly VAT you must pay as a self-employed in Spain

By entering all your income and expenses in the calculator, you can get a clear picture of your quarterly tax liability.

Based on this you can discover areas where you could reduce your fiscal burden.

See more information about VAT for the self-employed in Spain

Disclaimer: This calculation will provide only an approximate number.

Even if the data you enter is 100% correct, the VAT amounts may not be completely accurate as there are various tax and accounting factors that influence the final result.

How to correctly calculate the VAT on your invoices?

As an entrepreneur or self-employed worker in Spain, you are responsible for correctly managing the VAT you report to the Spanish Tax Agency to ensure compliance with your tax obligations and avoid possible penalties. 

The importance of accurately tracking your deductions, exemptions and tax rates cannot be stressed enough. Therefore, it is imperative to record all invoices issued and received in order to apply the corresponding VAT rates.

Knowing the different elements involved in the VAT calculation can ensure that you get an accurate result and complete your corresponding tax declarations without any errors.

Read on if you want to know more!

Invoice and Vat Calculator

Keep this in mind

So you can get more out of our Calculator of VAT for self-employed workers

One of the most essential elements of accurately managing quarterly VAT for self-employed workers is to correctly record your invoices using the appropriate tax rates for each of the products or services you purchase or provide. 

All invoices issued and received must include the applicable tax rate, and there are 3 different rates:

  • – Super-reduced: 4%.
  • – Reduced: 10%.
  • – General: 21%. 

Detail your income and expenses

To find out exactly what their applicable tax rate is
The VAT you charge on your invoices:

The amount that a self-employed worker adds to their customers’ invoices is known as output VAT.

Determining its total amount is calculated by multiplying the taxable base by the VAT rate applicable to the product or service provided. 

In addition, it is essential to ensure that the applied VAT is accurately calculated and included in the invoice issued to the customer. Otherwise, it could lead to problems with the Spanish Tax Agency, impacting the self-employed worker’s invoices and possibly resulting in penalties or fines.

VAT to be paid on your purchases:

This type of VAT is known as input VAT.

At the end of a quarter, the self-employed can subtract the input VAT from the output VAT and the result of this operation is what they will have to declare to the Tax Agency. This is called recoverable VAT.

However, not all expenses can be VAT deductible. Expenses related to personal use or leisure, for example, are not permitted deductions. In addition, if an item is used for both business and personal purposes, only the part used for business purposes can have its VAT deducted. 

How to apply the right tax rate?

Managing your income and expenses also involves knowing how to apply your VAT rates correctly. This process involves totaling the amounts collected from your customers and paid to your suppliers, which can be a bit confusing and tedious. 

However, by dividing income according to the VAT rates and registering invoices correctly, calculating the taxation of a product or service can be done without difficulty. In addition, using our Calculator of VAT for Self-Employed workers can make the process much easier.

All income at different VAT rates (4%, 10% or 21%) must be reported separately. For example, a freelance graphic designer selling a logo design service at 21% and a brochure design service at 10% would have to report his income in this manner. 

This ensures that the correct amount of VAT is applied to each transaction during the calculation process and prevents potential errors. In addition, segmenting income by VAT rate allows you to identify which sources are generating the highest and lowest tax charges. 

It should also be noted that any tax-exempt products or services must also be listed separately.

More information:
  • It is important to keep a log of all your deductible expenses in order to calculate the recoverable VAT on these transactions.
  • Don't know the total amount of your deductible expenses? Find out which are using our self-employed net income calculator.
  • It is also essential to remember that the VAT you charge your customers and the VAT you pay to your suppliers must be reported to the Spanish Tax Agency on a quarterly basis. This is done through Form 303 which must be filed at the end of April, July, October and January.

Do you want to be up to date with your VAT return?

You can leave everything in the hands of an accounting and tax specialist, expert in self-employed matters in Spain.

Book a free consultation
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